Independent Project Oversight Report (IPOR) Rating

View the Independent Project Oversight Report (IPOR) Rating Details

3900-074 Clean Truck Check- Vehicle Inspection System (CTC-VIS)

The California Air Resources Board proposes to create a compliance database for the upcoming Heavy-Duty Inspection and Maintenance program to house and store vehicle inspection data and determine compliance with the program.

Project Details

Agency / State Entity Environmental Protection / Air Resources Board, State
Total Cost $43,542,164
Last Approved Start Date 06/01/2023
Last Approved Finish Date 10/31/2025
Criticality Rating High
IPOR Reporting Period Overall IPOR Rating
12/01/2025 - 12/31/2025
Green
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Key Questions

Is the project on track to satisfy the customer's business objectives?Yes

Is the project on track to achieve the objectives in the approved timeframe?Yes

Is the project on track to achieve the objectives within the approved budget?Yes

Project Overall Health Comments
Green
The overall health of the project continued to be Green (satisfactory) based on observations in all focus areas. • The project schedule, scope, and cost remained on track in the December 2025 reporting period. The project teams are actively working on tasks for Sprints 1 & 2 of Phase 2, Release 3. • Contract Amendment 3 related to the Maintenance & Operations (M&O) years changes continued to be under review by the project and Office of Statewide Procurement (OSTP) teams, and is anticipated to be completed in the next few weeks. • The IPO Manager continues to observe that progress in this project is the result of sustained engagement by all project teams, established operational processes, and continued collaboration with project teams to identify and address project needs.
Focus Area/Rating Comments
Governance

green icon Green
This focus area remained Green (satisfactory) during this reporting period. • The Governance Structure continues to operate efficiently and continues to comply with the Change Control Management process, with decisions elevated and resolved at the appropriate authority levels. • The Executive Steering Committee meeting held on December 10, 2025, reaffirmed that the project is on track to achieve its objectives within the planned scope, schedule, and budget. • Project team members are providing active support for continuing decisions and approvals related to the SPR1 contract amendments. • The IPO Manager continued to emphasize the importance of transparency, maintaining stakeholder awareness of project decisions, and enabling their active participation in driving successful outcomes.
Time Management

green icon Green
This focus area remained Green (satisfactory) during this reporting period. • The project is continuing to work on Phase 2 Release 3’s Sprints 1 & 2. The IPO manager has noted that the project has remained on schedule throughout execution, and the teams are working diligently to ensure all tasks remain on track. • The approved SPR1-related fourteen-month extension to the project timeline has been incorporated in the project schedule as Phase 2, Release 3, and Release 4 tasks. • The IPO Manager continues to recommend updating the project schedule as additional tasks are being added to ensure specific activities and tasks are assigned to individual team members rather than broader project groups. This continued practice will enhance accountability, enable early identification of resource constraints, and help mitigate potential risks.
Cost & Contract Management

yellow icon Yellow
This focus area remained in Yellow (cautionary) during this reporting period. • The project is continuing to work with the OSTP on completing Contract Amendment 3 related to the M&O years. • The IPO Manager recommends that the project team maintain close collaboration with CARB contracts and procurement staff, as well as OSTP representatives, to ensure the timely resolution of any concerns and support the timely completion of Contract Amendment 3. • The IPO Manager is working closely with the project, ensuring that the project is following mandated guidelines and that the project team is provided with the necessary timely support. • The IPO manager continued to recommend that CARB implement a system to identify project-specific costs. This will help the CTC-VIS project track the actuals easily and in a timely manner for any future reporting needs.
Scope Management

green icon Green
This focus area remained Green (satisfactory) in this reporting period. • The project is currently working on Sprints 1 & 2 activities for Phase 2 Release 3. • The approved SPR1’s eight areas of scope changes during Design, Development & Implementation (DD&I) extension are continuing to be refined into epics and stories in the backlog with active participation from Program and SI vendor teams. • The IPO Manager recommends that the project continue following best practices to ensure the program’s identified scope changes are being met incrementally and that the project can identify any deviation early that could require additional scope changes.
Resources

green icon Green
This focus area remained Green (satisfactory) during this reporting period. • The project continued to successfully complete scheduled tasks with no concerns about resource availability in any of the project areas. • The IPO Manager recommends that the project review and account the actual staffing resources being utilized in the project at a periodic cadence and ensure the appropriate staffing resources are available to continue to support the project.
Quality

green icon Green
This focus area remained in Green (satisfactory) during this reporting period. • The project continues to demonstrate consistent alignment with established requirements, reflecting disciplined execution and adherence to approved standards. • The IPO manager observed that the project team has adopted a structured and reasonable approach to continuous improvement. This includes proactively identifying opportunities for enhancement, systematically evaluating user satisfaction and feedback, and incorporating lessons learned into ongoing practices. The team’s responsiveness to stakeholder input has reinforced confidence in the project’s governance and delivery model. • The IV&V team remains fully engaged, delivering technical oversight to ensure the project consistently upholds high-quality standards throughout execution.
Risk And Issues

green icon Green
This focus area remained in Green (satisfactory)during this reporting period. • The project did not open any new risks or issues during this reporting period. • The two open risks - Risk #49 is related to the project having 45 days to justify the M&O scope and cost, and the risk of timely CARB, California Environmental Protection Agency (CalEPA), and CDT approvals. Risk #46 is regarding the ongoing CARB Contract and Procurement team resource constraint. • The IPO Manager recommends that the project team maintain consistent follow-up with relevant stakeholders to ensure prompt resolution of concerns and support the timely completion of Amendment 3.
Transition Readiness

green icon Green
This focus area remained in Green (satisfactory) during this reporting period, as the program outreach and support activities continued to be effective in raising awareness of the SB210 regulation to bring fleets into the reporting system. • Over 783,000 vehicles are registered in the CTC-VIS database and have generated revenue of over $62 million from fee collection. • The IPO Manager reiterated the recommendation that the Program team formally document the outreach team’s best practices, performance metrics, and lessons learned, capturing both achievements and areas requiring improvement. This documentation will provide valuable input for updating the Post‑Implementation Evaluation Report (PIER) upon project completion.
Conditions For Approval

green icon Green
None
Corrective Action

green icon Green
None.
Project Approval Documents

20250626 Release-16